ReporterAdministrative Assistt / Office Support Coordinator

Role overview

Key responsibilities

• Prepare documents, enter data, file records, and maintain digital files, databases, contact lists, and internal records.
• Coordinate calendars, meetings, appointments, follow-ups, email correspondence, inquiries, reports, presentations, notes, and spreadsheets.
• Support onboarding, document collection, internal communications, employee support, and tracking of requests, deadlines, approvals, and tasks.
• Coordinate routine needs with vendors and internal teams; support expense documentation, invoice tracking, and office supplies where applicable.
• Improve workflows and documentation, handle confidential information responsibly, and follow company policies.

Requirements

• Three or more years of relevant experience in administration, office coordination, executive support, or business operations is preferred.
• Strong organization, attention to detail, communication, service orientation, problem-solving, discretion, and accurate recordkeeping.
• Proficiency in Microsoft Office or Google Workspace, including spreadsheets, documents, presentations, and calendars.
• Digital filing, collaboration-platform, and task-management experience is advantageous.
• Ability to work independently in a remote setting and coordinate with a distributed team.
• Bachelor’s degree or equivalent preferred; professional certifications are not required.

What the employer offers

• Flexible part-time remote work and collaboration across distributed teams.
• Supportive environment, professional growth, and opportunities to strengthen administrative, coordination, and business-operations skills.
• Exposure to diverse workflows and cross-functional collaboration; opportunity to contribute to organizational efficiency.