Administrative Assistt / Office Support Coordinator

Role overview

Key responsibilities

• Prepare documents, enter data, file materials, and maintain digital records.
• Coordinate calendars, meetings, appointments, and follow-up actions.
• Manage routine email and inquiries, directing requests to the appropriate departments.
• Prepare reports, presentations, meeting notes, spreadsheets, and business documents.
• Maintain accurate and accessible files, databases, contact lists, and internal records.
• Assist with onboarding, document collection, internal communications, and employee support.
• Track requests, deadlines, approvals, and outstanding tasks; coordinate routine needs with vendors and internal teams.
• Support expense documentation, invoice tracking, office supplies, and other administrative processes.
• Improve workflows and documentation practices; handle confidential information responsibly and follow company policies.

Requirements

• Three or more years of relevant administration, office coordination, executive support, or business operations experience is preferred.
• Strong organization, attention to detail, communication, problem-solving, discretion, and ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office or Google Workspace, including spreadsheets, documents, presentations, and calendars.
• Experience with digital filing systems, collaboration platforms, and task management tools is an advantage.
• Ability to work independently remotely and coordinate effectively with a distributed team.
• Bachelor’s degree or equivalent qualification is preferred; certifications are not required.

What the employer offers

• Flexible part-time remote work and collaboration across distributed teams.
• Supportive environment, professional growth, and opportunities to develop administrative, coordination, and business operations skills.