Administrative Assistant III

About Teva

The Opportunity

Executive and Meeting Support

• Manage senior leaders' calendars, scheduling, prioritization, time zones, and meeting logistics.
• Coordinate domestic and international travel, accommodation, itineraries, and expense submissions.
• Prepare meeting materials, agendas, minutes, action tracking, rooms, virtual links, and attendee communications.

Administrative Operations

• Provide day-to-day administrative support for the R&D India unit.
• Coordinate with Facilities, Security, IT, HR, Finance, Procurement, and other internal functions.
• Maintain organized records, files, trackers, and documentation with accuracy and confidentiality.

Stakeholder and Program Support

• Support communication and scheduling with candidates, vendors, academic partners, and external stakeholders.
• Provide logistics support for partner meetings, site visits, offsite meetings, and external engagements.
• Support R&D Academy activities and organize internal events, workshops, and engagement activities.

Systems and Process Support

• Use internal systems for purchase orders, contracts, expense reporting, financial tracking, and stakeholder documentation.
• Identify opportunities to improve administrative processes, consistency, and efficiency.

Qualifications and Experience

• Minimum five years of experience supporting senior leaders in a multinational organization.
• Experience in pharmaceuticals, healthcare, R&D, business operations, corporate affairs, or external-facing functions is preferred.
• Strong proficiency in Microsoft Office Suite, Outlook, Teams, SharePoint, and enterprise collaboration tools.
• A relevant Bachelor's or Master's degree is preferred, with equivalent experience also considered.

Professional Capabilities

• Excellent calendar management, meeting coordination, documentation, follow-up, written communication, and verbal communication skills.
• Ability to manage multiple priorities independently and handle confidential information with discretion.
• Basic understanding of pharmaceutical R&D functions is preferred.

Employee Support

• Benefits include medical insurance, OPD coverage, health checkups, life and accident insurance, and emotional wellbeing support.
• The company describes development opportunities through global projects, continuing education, mentorship, and internal programs.