Administrative Assistant | Emirati Talent

Role summary

Role profile

• Manage complex calendars, schedules, travel arrangements, and priority commitments, ensuring effective planning, coordination, and stakeholder communication.
• Prepare meetings with agendas, briefing materials, attendee coordination, logistics, and follow-up actions.
• Maintain action trackers, monitor commitments, escalate risks, and support owner accountability.
• Coordinate internal and external stakeholder enquiries for the department with professionalism and discretion.
• Organize governance forums, leadership meetings, and team events, including documentation, minutes, decisions, and action tracking.
• Prepare, format, proofread, and quality-check presentations, reports, correspondence, and briefing materials for senior stakeholders.
• Use Microsoft 365, Copilot, and other approved digital tools to improve productivity, streamline processes, and enhance operational efficiency.
• Support budget administration, procurement, vendor coordination, invoice processing, and maintenance of confidential records, contracts, and documentation.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related discipline, with 3–5 years of experience in administrative, executive support, office management, or team coordination roles.
• Knowledge of procurement, vendor administration, invoice processing, and budget-tracking processes; enterprise systems experience is preferred.
• Proven administrative, coordination, and operational support experience in a fast-paced corporate environment.
• Strong organizational, stakeholder management, and communication skills; ability to manage multiple priorities while maintaining discretion and confidentiality.
• Advanced proficiency in Microsoft 365 applications: Outlook, Teams, Word, Excel, and PowerPoint; familiarity with AI-enabled productivity tools is an advantage.
• Experience in documentation management, meeting coordination, reporting, project tracking, and maintaining accurate records, contracts, and business-critical information.

What the employer offers

• The employer describes a friendly working environment and a large, diverse team guided by its Leadership Model.