Administration Specialist

Key Responsibilities

• Manage all employee and dependent visa processes, including new visas, renewals, cancellations, status changes, Emirates ID applications, medical fitness, family sponsorships, and business visit visas.
• Process labour contracts, work permits, employment offers, labour card amendments, and other employment-related transactions while liaising with ICP, MOHRE, TAMM, Abu Dhabi Police, Abu Dhabi Municipality, and other government authorities.
• Prepare HR documentation, including salary certificates, employment certificates, NOCs, experience letters, visa letters, bank letters, and other employee correspondence.
• Maintain accurate employee records, personnel files, HR databases, visa documentation, company SIM card records, and other confidential HR information.
• Coordinate employee accommodation, transportation, catering, uniforms, and other welfare services, working closely with accommodation management and external service providers.
• Manage vendor relationships, service contracts, quotations, purchase orders, monthly supplier invoice verification and reconciliation, payment requests, petty cash, and Reward & Recognition (R&R) voucher records.
• Administer the company ADNOC account, including account recharges, Smart Tag/ADNOC Tag issuance and removal, and monthly usage reporting.
• Coordinate Abu Dhabi Pension registrations, additions, deletions, monthly reporting, employee medical insurance administration, and employee banking documentation.
• Monitor the validity and timely renewal of visas, Emirates IDs, passports, labour permits, insurance policies, company licences, and other statutory documents.
• Prepare regular reports relating to HR administration, visas, accommodation, transportation, pension, vendor management, and related administrative activities.
• Serve as the primary point of contact for employee queries relating to HR administration, documentation, government services, and employee support.
• Ensure compliance with UAE Labour Law, company policies, and all applicable government regulations.