Administration Officer
Skills
About This Role
Role Purpose
To provide administrative and coordination support to the Talent Acquisition team
, ensuring efficient recruitment operations, interview scheduling, candidate communication, and onboarding coordination.
Talent Acquisition Administration
+ Provide administrative support to the Talent Acquisition team
+ Support day-to-day recruitment operations and ensure smooth coordination across hiring activities
Interview Coordination and Scheduling
+ Coordinate and schedule interviews with candidates, hiring managers, and stakeholders
+ Manage interview calendars, meeting invitations, and recruitment schedules
Candidate Communication
+ Maintain professional and timely communication throughout the recruitment process
+ Support candidate engagement and positive recruitment experience
Recruitment Records and Database Management
+ Ensure all recruitment documentation is accurately maintained electronically and/or physically
+ Maintain confidentiality and accuracy of candidate information
Onboarding Coordination
+ Assist in onboarding formalities including visa documentation collection, and joining processes
+ Coordinate with internal departments for onboarding requirements such as IT access, access cards, and workstation allocation
HR Administrative Support
+ Assist in preparing recruitment reports, letters, and HR documentation when necessary
+ Maintain organized filing systems and HR records
Compliance and Process Adherence
+ Ensure recruitment and onboarding activities comply with company policies and UAE labor regulations
+ Maintain confidentiality and professionalism in handling employee and candidate information
+ Support adherence to recruitment processes, timelines, and service standards
Continuous Improvement
+ Support process improvement initiatives within the Talent Acquisition function
+ Contribute ideas to improve recruitment coordination, communication, and operational efficiency
Innovation & Value Creation
+ Encourage innovative thinking to enhance outcomes and reduce costs without compromising quality.
Qualifications, Experience, Knowledge & Skills
- Bachelor’s degree in Human Resources, Business Administration, or related field
- 2–4 years of experience in Talent Acquisition or HR Administration
- Strong communication and coordination skills
- Proficiency in Microsoft Office applications, especially Excel and Outlook
- Experience using HRMS systems is an advantage
- Well organized with strong attention to detail
- Ability to handle multiple tasks and work under pressure
- Presentable, professional, and able to maintain confidentiality
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