Admin Officer
Skills
About This Role
External Job Description
- Provide administrative support to the Operations leadership team (calendar management, meeting logistics, travel arrangements and site visits)
- Coordinate onboarding and access processes for new hires, visitors and contractors, including gate passes, security clearances and site access requests
- Support security related administrative activities, ensuring compliance with internal procedures and coordination with Security and Facilities teams
- Maintain records and doc. repositories as a single source of truth, ensuring version control, naming standards and proper filing
- Liaise with PRO and Government Affairs functions for routine administrative processes (permits, documentation follow up, submissions where applicable)
- Support purchase requisitions and invoice follow up, coordinating with Finance/Procurement and tracking status to closure
- Coordinate office supplies, facility requests and general site administrative needs, ensuring timely resolution and clear communication
- Prepare basic reports, trackers and presentations (attendance, onboarding status, actions, schedules) as required by leadership
- Ensure professional communication and smooth coordination with internal EDGE departments and external stakeholders (vendors, visitors, service providers)
Requirements
- 5 years in administrative roles, preferably supporting operations or industrial/manufacturing environments
- Experience coordinating site access, gate passes or security related administrative processes
- Exposure to PRO activities and/or government affairs documentation is a plus
- Familiarity with internal corporate processes within EDGE Group or similar regulated organizations preferred
- Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams)
- Ability to handle confidential information with discretion and professionalism
- Strong organizational skills and ability to work independently
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