Admin Officer
Role Overview
The Admin Officer coordinates day-to-day activities, meetings, travel, site visits, and operational requirements.
The role works with Security, Facilities, and other teams on employee, visitor, and contractor onboarding, access, and security processes.
Key Skills for This Role
Full Job Posting
Role overview
The Admin Officer coordinates day-to-day activities, meetings, travel, site visits, and operational requirements.
The role works with Security, Facilities, and other teams on employee, visitor, and contractor onboarding, access, and security processes.
Responsibilities
- Support leadership with calendars, meeting logistics, travel arrangements, and site visits.
- Coordinate onboarding, gate passes, security clearances, and site access for new hires, visitors, and contractors.
- Support security administration and coordinate with Security and Facilities on internal procedures.
- Maintain records and document repositories with version control, naming standards, and proper filing.
- Liaise with PRO and Government Affairs on routine processes, permits, documentation follow-up, and applicable submissions.
- Track purchase requisitions and invoice follow-up with Finance and Procurement through closure.
- Coordinate office supplies, facility requests, and general site administrative needs.
- Prepare reports, trackers, and presentations covering attendance, onboarding, actions, and schedules.
- Coordinate with internal departments and external vendors, visitors, and service providers.
Requirements
- Around five years of administrative experience; experience supporting operations or defense, industrial, or manufacturing environments is preferred.
- Experience coordinating site access, gate passes, or security-related administrative processes.
- Exposure to PRO activities and/or government affairs documentation is a plus.
- Familiarity with EDGE Group or similar regulated corporate processes is preferred.
- Proficiency with Outlook, Excel, PowerPoint, and Teams.
- Handle confidential information with discretion and professionalism; bring strong organizational skills and ability to work independently.
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