Admin / Listing Coordinator

Role overview

Listings management

• Upload, update, and manage property listings across Property Finder and other relevant portals.
• Ensure listings are accurate, current, professionally written, and include correct pricing, photos, and descriptions.
• Collect listing details, documents, and media from agents; monitor performance and flag expired or outdated listings.
• Maintain an internal database of active, pending, and closed listings and ensure listings comply with regulatory requirements.

Administrative support

• Support the sales team, management, and HR with day-to-day administrative tasks.
• Organize company documents, contracts, files, and records in digital and physical formats.
• Prepare and format letters, certificates, salary confirmations, and official correspondence.
• Coordinate meetings, viewings, and appointments; handle incoming calls, emails, and inquiries.
• Maintain client and property data in the CRM and assist with presentations, reports, and marketing materials.
• Order office supplies and help maintain an organized office.

Compliance and coordination

• Collect and file required transaction documents, support UAE real estate regulatory compliance, and assist with sale agreements.
• Act as a contact point among agents, clients, developers, and management; follow up on tasks, signatures, and document submissions.
• Coordinate with developers to obtain updated availability lists, brochures, and price lists.
• Communicate professionally by email, phone, and in person.

Requirements

• At least 1 year of experience in an administrative or real estate coordination role.
• Excellent written and verbal English communication; Arabic is a plus.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with Property Finder or similar portals is preferred.
• Strong organization and attention to detail; ability to multitask under pressure in a fast-paced environment.
• Professional, presentable, punctual, proactive, positive, and a team player.

Compensation

• Pay is AED 4,500–6,000 per month.