Admin cum operations coordinator

About This Role

Job Summary:

The Admin & Operations Coordinator will act as a key link between the sales and operations teams, ensuring smooth coordination and compliance in business setup processes. This role involves administrative support, Anti-Money Laundering (AML) compliance monitoring, and facilitating communication to enhance workflow efficiency and client satisfaction.

Key Responsibilities:

1. Administrative Coordination

• Provide day-to-day administrative support to the operations team
• Maintain accurate records of client documentation and transactions
• Prepare reports, correspondence, and internal documentation
• Ensure timely processing of business setup applications

2. AML Compliance (AML Coordinator Duties)

• Conduct KYC (Know Your Customer) and due diligence checks for new and existing clients
• Review and verify client documents in line with AML regulations and company policies
• Identify and report suspicious activities or compliance concerns
• Maintain AML records and ensure proper documentation is up to date
• Assist in implementing AML policies and procedures

3. Sales & Operations Liaison

• Act as a mediator between the sales and operations departments
• Coordinate client requirements from sales to ensure smooth onboarding
• Track progress of applications and update the sales team regularly
• Resolve communication gaps and ensure alignment between departments

4. Business Setup Support

• Assist in company formation processes (mainland, free zone, offshore as applicable)
• Coordinate with government authorities and service providers when required
• Support document submission, approvals, and licensing procedures
• Ensure deadlines are met for all business setup activities

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Finance, or a related field
• 1–3 years of experience in administration, compliance, or business setup services

Key Skills:

• Attention to detail
• Compliance awareness
• Interdepartmental coordination
• Problem-solving
• Time management

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Pay: AED2,500.00 - AED3,500.00 per hour

Work Location: In person