Admin Cum Operations Assistant

Job Overview

Job Responsibilities

• Maintain agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes, receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, material etc.).
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handling confidential documents ensuring they remain secure.
• Renew and manage office licenses/trade licenses, third-party contracts etc.
• Renew and manage office licenses/trade licenses, company legal documentation processing, employee visa renewals, and other government compliances/renewals.
• Maintain high standards of accuracy and quality in data entry and recordkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Preparation of PR/PO for office-related material and other requirements including office stationery.
• Planning for food supplies at the time of clients' meetings or functions.
• Make travel arrangements for executives' flight/hotel/visa booking, tracking and managing schedules, and calendar for deadlines.

Additional Responsibilities

Requirements

• The job requires multi-tasking abilities and the candidate must be willing to go outdoors for work.
• Experience: Administration and office operation: 5 years (Required).
• Work Location: In person.

Application Questions

• Can you handle office work, vendors, documents, and licenses?
• Can you travel outside the office for work when needed?
• Have you arranged flights, hotels, or visas for employees or management?