Admin Cum Operations Assistant

Role details

Administrative and office support

• Maintain calendars and help plan appointments, board meetings, and conferences; attend meetings and record minutes.
• Receive and screen calls, redirect them where appropriate, and manage incoming and outgoing correspondence.
• Maintain organized electronic and paper records, handle confidential documents securely, and ensure accurate data entry.
• Provide administrative support to top management and the general office; monitor and improve office systems and procedures.

Operations and coordination

• Renew and manage office and trade licenses, third-party contracts, company legal documents, employee visas, and government compliance renewals.
• Monitor office supplies, negotiate supplier terms, and prepare purchase requests and orders for office materials.
• Arrange refreshments for client meetings and book executive flights, hotels, and visas; track schedules and deadlines.
• Prepare seating, computers, and access cards for new employees; assist with renovations and company vehicle and asset handovers.
• Maintain equipment and service arrangements for vehicles, machinery, air conditioning, vending machines, water filters, IT equipment, and first-aid kits.
• Oversee branch, warehouse, and accommodation facilities; manage company real-estate contracts, cheques, registrations, and terminations.

Employee and workplace administration

• Support training, performance appraisals, benefits and compensation, attendance, utility bills, petty cash, and payroll reconciliation.
• Promote policy awareness, improve administrative procedures, and help resolve workplace conflicts professionally.
• Handle workplace investigations and disciplinary and termination processes; maintain employee files and privacy.

Requirements

• Strong written and verbal communication skills.
• Ability to use word processing, spreadsheets, and presentation tools and to maintain accurate records.
• Ability to handle confidential documents securely.
• Ability to multitask and travel outdoors for work when needed.

Compensation and allowances

• Monthly salary is AED 3,500–4,000, all inclusive and based on experience; the pay line gives AED 3,000–4,000 per month.
• KPI incentive of up to AED 200 per month is paid after 12 consecutive months of employment.
• AED 300 monthly travel allowance for outdoor travel.

Benefits

• Employment visa, annual vacation, annual air ticket, gratuity, and medical insurance.

Workplace

• Work location is in person; outdoor travel is required when needed.