Admin Cum Operations Assistant

Role details

Administrative and office support

• Maintain agendas and assist with planning appointments, board meetings, and conferences.
• Attend meetings, take minutes, screen calls, and redirect calls as appropriate.
• Handle and prioritize incoming and outgoing correspondence, including email, letters, and packages.
• Maintain organized, accessible electronic and paper records; ensure accurate data entry and secure handling of confidential documents.
• Provide administrative support to top management and the general office; monitor and improve office systems and procedures.

Operations and facilities

• Renew and manage office and trade licenses, third-party contracts, company legal documentation, employee visa renewals, and other government compliance renewals.
• Monitor office supplies, negotiate cost-effective supplier terms, and prepare purchase requests and orders for office materials.
• Plan food supplies for client meetings and functions.
• Arrange executive flight, hotel, and visa bookings; track schedules, calendars, and deadlines.
• Arrange seating, PCs, and access cards for new employees.
• Assist with office renovations and handover of company vehicles and assets.
• Maintain equipment under annual maintenance contracts, including vehicles, machinery, air conditioning, vending machines, water filters, IT equipment, and first-aid kits.
• Oversee facilities management for company branches, warehouses, and accommodations.

People and company administration

• Support training and development initiatives and performance appraisal systems and policies.
• Oversee benefits and compensation administration, accounts, attendance, utility bills, petty cash, and payroll reconciliations for staff and workers.
• Handle workplace investigations, disciplinary matters, and termination procedures.
• Maintain employee files and workplace privacy.
• Manage company real estate matters, including contract preparation, cheque management, registration, and termination.
• Plan and coordinate administrative procedures and address conflicts through professional mediation.

Role requirements

• Must be able to multitask.
• Must be willing to go outdoors for work.

Compensation and benefits

• Description states a salary of AED 3,500–4,000 per month, all inclusive, based on experience.
• KPI incentive is up to AED 200 per month, paid after 12 consecutive months of employment.
• Travel allowance is AED 300 per month for outdoor travel.
• Benefits listed include employment visa, annual vacation, annual air ticket, gratuity, and medical insurance.

Contract

• The description states a two-year employment contract.

Workplace

• Work location is in person.
• The role may require outdoor work and travel outside the office.