Admin Coordinator
Role Overview
A new premium ladies-only fitness and wellness studio in Dubai is building its founding management team ahead of launch.
The Admin Coordinator is the first point of contact and supports daily front desk, people, finance, supplier, and facilities operations.
The role reports to the General Manager and is based on site in Dubai, UAE; joining is immediate to 30 days.
Key Skills for This Role
Full Job Posting
Role overview
A new premium ladies-only fitness and wellness studio in Dubai is building its founding management team ahead of launch.
The Admin Coordinator is the first point of contact and supports daily front desk, people, finance, supplier, and facilities operations.
The role reports to the General Manager and is based on site in Dubai, UAE; joining is immediate to 30 days.
Responsibilities
- Welcome members and guests, manage check-ins and enquiries, process memberships and class packages, and resolve member concerns.
- Maintain employee records, contracts, attendance, and leave; coordinate onboarding and support employment documentation with the PRO or HR partner.
- Reconcile cash and card transactions, manage petty cash, track invoices and expenses, and prepare reports for the General Manager.
- Coordinate supplies, maintenance, equipment servicing, and contractor visits; maintain hygiene and presentation standards throughout the studio.
Requirements
- Currently based in the UAE and available to join immediately or within 30 days.
- Two to four years in an admin, front desk, or coordinator role; relevant fitness, wellness, spa, hospitality, or premium retail experience is preferred.
- Strong English communication; Arabic is a plus.
- Comfortable with booking systems such as Mindbody, Glofox, or Mariana Tek, or similar, and MS Office or Google Workspace.
- Organized, detail-oriented, calm under pressure, and comfortable in a premium customer-facing environment.
- Flexible to work early mornings, evenings, and weekends on a rota basis.
Schedule
- The role includes early morning, evening, and weekend shifts on a rota basis.
Workplace
- On-site position in Dubai, UAE.
Benefits
- Opportunity to join a premium brand as part of its founding team.
- Compensation package details will be shared at interview stage.
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