Admin Assistant - Saudi National - Jeddah
Role Overview
Provides administrative, document-control, and coordination support to project and corporate teams.
Supports efficient records, invoice, log, report, and internal coordination while following company procedures and documentation standards.
Key Skills for This Role
Full Job Posting
Role overview
Provides administrative, document-control, and coordination support to project and corporate teams.
Supports efficient records, invoice, log, report, and internal coordination while following company procedures and documentation standards.
Administrative and document control
- Receive, register, track, and distribute incoming and outgoing documents; maintain document registers, logs, and tracking systems.
- File, archive, and retrieve project and corporate documents; support document control, provide status updates, and answer basic process inquiries.
Financial and invoice administration
- Maintain the office petty cash log and invoice logs for office and project activities, including subcontractor invoice logs.
- Assist with invoice processing and administrative follow-up.
Reporting and CTS support
- Format monthly reports in Arabic and English and help prepare reports, logs, dashboards, and management status updates.
- Support project administration and reporting records; provide CTS coordination during the supervisor's absence and track related follow-up actions.
Compliance and development
- Follow company administration and document-control procedures and applicable legal, contractual, and regulatory requirements.
- Maintain data accuracy, confidentiality, and document integrity; participate in training and develop knowledge of company systems and practices.
Qualifications
- Diploma or bachelor's degree in Business Administration, Management, Information Management, or a related field.
- 4–7 years of experience in administrative support, document control, office administration, or a related function.
- Proficiency in Microsoft Office Suite; familiarity with document management and tracking systems.
- Ability to prepare professional reports and maintain administrative records; strong organization, time management, communication, interpersonal, and prioritization skills.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at TRACTEBEL
Site Inspector Instrument & Control
, KSA
Tractebel seeks a Site Inspector for Instrumentation & Control on the Al Khushaybi 500 MW BESS project in Qassim, Saudi Arabia. The role performs site inspections and surveillance per approved ITPs, documents hold and wi
Site Inspector - Electrical
, KSA
Tractebel, as Owner's Engineer for the Al Khushaybi 500 MW BESS project in Qassim, Saudi Arabia, seeks an Electrical Site Inspector. The role performs inspections and surveillance per approved ITPs, documents hold and wi
Site Inspector - Civil
, KSA
Tractebel, as Owner's Engineer for the Al Khushaybi 500 MW BESS project in Qassim Region, Saudi Arabia, seeks a Civil Site Inspector to perform inspections and surveillance per approved ITPs. The role covers hold and wit
Senior Site Construction Engineer
, KSA
Tractebel seeks a Senior Site Construction Engineer to provide owner's engineer oversight for the Al Khushaybi 500 MW BESS project in Al Qassim. The role supervises construction, quality, and site coordination with EPC,
Construction Manager - Renewable - Saudi National
, KSA
Tractebel seeks a Construction Manager to act as Owner's Engineer site focal point for the Al Khushaybi 500 MW BESS project in Qassim, Saudi Arabia. The role supervises construction against drawings, specifications, and
Resident Engineer - Mechanical - Abu Dhabi
, UAE
TRACTEBEL is seeking a mechanical Resident Engineer to manage engineering and construction supervision for power substation projects. The role requires a BE in Mechanical Engineering and 12 years of experience, with expe
Scheduler Specialist - Saudi National - Jeddah
Jeddah, KSA
TRACTEBEL is seeking an experienced Scheduler Specialist to plan and monitor schedules for infrastructure projects. The role requires at least eight years of relevant planning and scheduling experience, advanced Primaver
Resident Engineer Civil - FDIABDB
, UAE
The employer is seeking a senior Civil Resident Engineer to oversee the technical, HSE, and financial performance of a 400kV transmission lines project. The role includes site supervision, construction inspections, desig
Site Inspector Instrument & Control
, KSA
Site Inspector - Electrical
, KSA
Site Inspector - Civil
, KSA
Senior Site Construction Engineer
, KSA
Construction Manager - Renewable - Saudi National
, KSA
Resident Engineer - Mechanical - Abu Dhabi
, UAE
Scheduler Specialist - Saudi National - Jeddah
Jeddah, KSA
Resident Engineer Civil - FDIABDB
, UAE