Admin Assistant

Role overview

Responsibilities

• Provide daily administrative support and maintain company records, client files, and documents.
• Handle calls, emails, and inquiries; prepare letters, reports, spreadsheets, presentations, and other documents.
• Schedule meetings and appointments, maintain calendars, receive visitors, and direct clients.
• Organize client documentation for accounting, taxation, and consultancy services; enter and update client information.
• Maintain physical and digital filing systems; monitor stationery and arrange replenishment.
• Coordinate with departments, follow up on pending documents and appointments, and support office tasks.
• Photocopy, scan, print, and distribute documents; help prepare invoices, receipts, and other paperwork.
• Maintain confidentiality and an organized, professional office; follow company procedures and assist with assigned work.

Requirements and qualifications

• High school certificate, diploma, or bachelor's degree in Business Administration or a related field is preferred.
• Previous experience in a similar administrative role is an advantage.
• Proficiency in Word, Excel, and Outlook; good written and verbal English communication.
• Strong organization, time management, prioritization, attention to detail, and telephone etiquette.
• Basic office administration, document management, and filing knowledge; handle confidential information responsibly.
• Tax consultancy, accounting, or professional-services experience is preferred. Client-document follow-up experience is preferred.
• Ability to prepare accurate reports, spreadsheets, and business correspondence is preferred.
• Proactive, willing to learn, and able to work independently or as part of a team.

Preferred skills

• Familiarity with client documentation and administrative follow-up procedures is preferred.
• Coordination skills for appointments and office schedules are preferred.
• Basic understanding of UAE business documentation and professional office practices is preferred.

About the opportunity