Admin Assistant
Role Overview
Answer and direct phone calls
Organize and schedule bookings for clients
Assist in the preparation of regularly scheduled attendance of staff
Develop and maintain a filing system
Provide information by answering questions and requests
Generate reports
Handle multiple task assigned by manager
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Develop and update administrative systems to make them more efficient
Answer telephone calls and pass them on
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Implement clerical duties and administrative processes
Conduct data entry
• Bachelors Degree (advantage but not necessary)
• Flexibile
• Willing to work in abu dhabi
• can do multi-task
• Can start immediately
• Can speak english (arabic speaker is an advtage but not necessary)
Key Skills for This Role
Full Job Posting
Responsibilities
- Answer and direct phone calls and respond to email, telephone, and in-person inquiries.
- Organize and schedule client bookings and staff attendance.
- Develop and maintain filing systems, including computer and manual records, and handle sensitive information confidentially.
- Generate reports, conduct data entry, and take accurate meeting minutes.
- Manage supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipts.
- Coordinate office procedures and develop or update administrative systems for efficiency.
- Greet and assist visitors, photocopy and print documents, and handle tasks assigned by the manager.
Requirements
- Ability to speak English.
- Flexibility and ability to multitask.
- One year of administrative assistant experience is preferred.
- A bachelor’s degree is advantageous but not necessary.
- Arabic language ability is advantageous but not necessary.
Work arrangement
- Work is in person in Abu Dhabi.
Employment
- The posting lists full-time and permanent employment, and also includes a separate reference to contract work.
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