Admin and Project Coordinator
Role Overview
The Admin and Project Coordinator supports the project team with follow-up, quotations, suppliers, shipments, and daily office administration.
Key Skills for This Role
Full Job Posting
About ICS
ICS is a turnkey system integrator in Doha, Qatar.
The company designs, supplies, integrates, and supports communication and workplace technology for organisations across Qatar.
The role
The Admin and Project Coordinator supports the project team with follow-up, quotations, suppliers, shipments, and daily office administration.
What you will do
- Follow up on projects with the team and keep progress and schedules up to date.
- Prepare quotations and request and compare quotations from suppliers.
- Follow up with suppliers and vendors on orders, prices, delivery dates, and documents.
- Coordinate shipments with freight forwarders from pickup through customs clearance and delivery.
- Arrange meetings, take minutes, and follow up on action items.
- Handle project and office emails and correspondence in clear English.
- File documents, orders, and records and keep them up to date.
- Support general office administration.
What we need
- 3 to 4 years of experience as a project coordinator or admin coordinator; trading, contracting, or technology company experience is ideal.
- A bachelor's degree.
- Excellent written and spoken English.
- Strong Microsoft Office skills, especially Excel and Outlook.
- The source posting restricts applications by gender; this restriction is not included as a candidate qualification.
Good to have
- Experience with suppliers, imports, and freight forwarders is advantageous.
- Experience with AV, ELV, or IT projects is advantageous.
- Arabic is an advantage.
- A valid Qatar driving licence is an advantage.
Compensation
- A competitive package will be agreed at interview according to experience; no compensation cadence or amount is stated.
Work location
- Work location is in person.
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