Admin Accounts Executive (Real Estate)
Key Skills for This Role
Full Job Posting
Responsibilities
- Review and cross-check SPAs, agency agreements, marketing contracts, invoices, and other agreements before forwarding them to Finance for payment processing.
- Verify contractual terms, payment schedules, commissions, supporting documents, and approvals for accuracy and compliance with procedures.
- Coordinate with Finance on accurate, timely payment processing and complete documentation.
- Maintain and organize invoices, contracts, payment records, commission agreements, vendor agreements, and other commercial records.
- Track contract validity, payment milestones, outstanding invoices, and upcoming obligations.
- Prepare periodic reports and financial documentation for the CEO and CFO; maintain records of transactions, commissions, and marketing expenses.
- Liaise with internal teams and external parties to collect missing documents, resolve discrepancies, and ensure approval workflows are followed.
- Support audits and financial reviews; maintain a confidential, systematic filing system for physical and digital records.
- Assist with administrative and accounts-related tasks, reporting, and other documentation responsibilities assigned by management.
Requirements
- Bachelor's degree or diploma in Accounting, Finance, Business Administration, or a related field.
- Previous experience in an administrative, accounts coordination, contract administration, or finance support role.
- Real estate industry experience is highly preferred, including familiarity with SPAs, agency agreements, broker commissions, and marketing contracts.
- Strong understanding of invoices, contracts, payment terms, supporting documents, and approval procedures.
- Proficiency in Microsoft Excel, Word, and other office productivity tools.
- Strong attention to detail, organization, documentation management, reporting, communication, and coordination.
- Able to manage multiple documents and deadlines while maintaining accuracy and confidentiality.
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