Accounts Payable Supervisor

Role overview

Accounts payable operations

• Match authorised purchase orders and delivery dockets with supplier invoices; check calculations and extensions.
• Confirm invoices have evidence of receipt and approval before posting or acceptance into the accounts payable system.
• Review expense and invoice coding; validate that invoices represent genuine, approved hotel obligations and that ordered goods were received.
• Process or transfer invoices to the accounts payable ledger daily and confirm system posting of all batch totals.
• Reconcile subsidiary accounts payable balances to the general ledger control total daily and supplier statements monthly.
• Prepare proposed payment schedules by the 10th and 20th working days each month for Financial Controller approval before cheque runs or electronic transfers.
• Present cheques and supporting documents to the Financial Controller and general manager for signature.
• Maintain the accounts payable ledger and orderly supplier-based filing of paid and unpaid invoices.
• Use cheques sequentially, maintain a manual log of cheque numbers, and ensure supplier credits and discounts are taken on time.
• Perform other duties assigned by the Financial Controller or management.

Qualifications and experience

• At least 3 years of experience in a similar role; hospitality experience is preferred.
• Bachelor’s degree in accounting, finance, or a related field.
• Strong knowledge of Microsoft Excel and accounting systems.
• Solid understanding of accounts payable processes and general accounting functions.
• Ability to work independently, meet deadlines, and supervise accounts payable operations effectively.

Policies and safety

• Follow hotel policies, procedures, and applicable legislation, including occupational health and safety requirements.
• Take reasonable care to prevent unnecessary risks to yourself and others; report hazards, risks, and accidents as required.

About the hotel

Eligibility

• Candidates must be eligible to live and work in Dubai; the hotel covers visa costs and flights for selected candidates relocating from their place of origin.