Accounts & Finance Supervisor

Job Summary

1. Accounting Operations & Bookkeeping

2. Accounts Payable & Receivable

• Oversee supplier invoice processing, payment scheduling, and vendor reconciliations.
• Monitor customer balances, receivable aging reports, and collection follow-ups.
• Ensure timely recording and reconciliation of customer receipts and supplier payments.
• Coordinate with sales, procurement, and operations departments regarding outstanding balances and payment approvals.
• Monitor cash flow movement related to receivables and payables.

3. Financial Reporting & Closings

• Prepare and review:
• Trial Balance

• Profit & Loss Statement

• Balance Sheet

• Cash Flow Statement

• Weekly and monthly management reports
• Financial summaries and supporting schedules
• Coordinate monthly and yearly financial closings.
• Analyze financial variances, unusual movements, and reporting discrepancies.
• Ensure timely submission of management and financial reports.
• Support management with accurate financial analysis and operational reporting.

4. Taxation, VAT & Regulatory Compliance

• Handle VAT, Zakat, Corporate Income Tax, withholding tax, and other regulatory compliance requirements.
• Prepare VAT reconciliations, tax schedules, and supporting documentation.
• Ensure compliance with ZATCA requirements and Saudi financial regulations.
• Review e-invoicing compliance and proper tax classifications within the accounting system.
• Coordinate with tax consultants and auditors regarding tax filings and compliance matters.
• Maintain organized tax records and supporting documents for audits and inspections.

5. Audit Coordination & Documentation

• Coordinate with external auditors during quarterly and annual audits.
• Prepare audit schedules, reconciliations, and supporting documents.
• Ensure accounting records and supporting files are audit-ready at all times.
• Maintain proper documentation for:
• Invoices
• Contracts
• Purchase Orders
• Bank records
• Tax files
• Financial reports
• Payment records
• Support implementation of audit recommendations and improvements in internal controls.

6. Budgeting, Forecasting & KPI Monitoring

• Assist management with budgeting and financial forecasting processes.
• Monitor and analyze key financial KPIs including:
• Gross profit margins
• Operating expenses
• Receivable collections
• Payable cycles
• Cash flow
• Inventory movement
• Working capital performance
• Departmental cost analysis
• Support management with financial insights regarding profitability, operational efficiency, and financial performance.
• Prepare variance analysis reports comparing actual performance against budgets and forecasts.

7. Fixed Assets & Inventory Accounting

• Maintain and monitor fixed asset registers and depreciation schedules.
• Track:
• Asset additions
• Disposals
• Transfers
• Asset movements
• Capitalization records
• Ensure proper asset classification and depreciation treatment.
• Support inventory accounting controls, reconciliations, and stock movement verification where applicable.

8. Cost Accounting, Manufacturing & Inventory Control

• Maintain strong understanding of cost accounting, managerial accounting, and manufacturing accounting principles, particularly in environments involving conversion of raw materials into finished goods.
• Monitor and track raw material consumption, work-in-progress (WIP), finished goods movement, production costs, and inventory valuations while ensuring accurate accounting treatment and financial recording.
• Ensure proper costing, allocation, and recording of manufacturing-related expenses including labor, overheads, production costs, and inventory adjustments.
• Coordinate with production, warehouse, procurement, and operations teams to verify inventory movement, stock balances, material usage, and finished goods reconciliation.
• Ensure all inventory, manufacturing, and stock-related transactions are accurately reflected within the accounting system and financial statements.
• Assist in monitoring inventory controls, stock reconciliations, cost variances, wastage analysis, and inventory-related reporting.
• Support management with cost analysis, margin analysis, operational costing, and profitability reporting related to products, projects, and manufacturing activities.

9. ERP Systems & Odoo Implementation

• Lead and support the accounting and finance transition from QuickBooks to Odoo.
• Coordinate with ERP implementation teams and management during migration activities.
• Review and set up:
• Chart of Accounts
• Financial structures
• Cost centers
• Accounting workflows
• Approval hierarchies
• Reporting structures
• Verify opening balances and system reconciliations during migration.
• Ensure accurate accounting setup and financial reporting functionality within Odoo.
• Improve ERP workflows, accounting controls, and reporting processes.
• Train accounting staff on proper ERP/accounting system usage and controls.

10. Team Supervision & Internal Controls

• Supervise and guide junior accounting staff and ensure work accuracy and timely completion of tasks.
• Review bookkeeping work, reconciliations, and accounting entries prepared by junior team members.
• Train and support accounting staff to improve accounting knowledge and operational efficiency.
• Develop and improve accounting procedures, finance workflows, and internal controls.
• Ensure proper segregation of duties, approval controls, and accounting compliance procedures are maintained.

11. Management Support & Financial Guidance

• Work closely with management to provide financial insights and operational recommendations.
• Support management decision-making with accurate financial data and analysis.
• Identify operational inefficiencies, financial risks, and reporting issues requiring corrective actions.
• Assist management in improving financial visibility, reporting accuracy, and overall finance operations.

Requirements

• Bachelor’s Degree in Accounting or Finance.
• ACCA, CA, SOCPA, CPA, or equivalent professional qualification preferred.
• Minimum 5–8 years of relevant accounting and finance experience.
• Strong knowledge of bookkeeping, accounting entries, reconciliations, Trial Balance, financial statements, and reporting.
• Good understanding of VAT, Zakat, Corporate Income Tax, withholding tax, and Saudi financial regulations.
• Strong hands-on ERP/accounting software experience such as Odoo, QuickBooks or similar systems.
• Experience with ERP/accounting system implementation or migration projects is highly preferred.
• Strong Microsoft Excel, analytical, organizational, and problem-solving skills.
• Experience coordinating audits and supervising accounting staff.
• Good English communication skills. Arabic is a plus.
• Valid and transferable Iqama preferred.