Accountant Cum Administrator

Job Summary

Accounting & Finance

• Maintain accurate accounting records and financial transactions.
• Record rental income, expenses, receipts, and payments in the accounting system.
• Prepare monthly bank reconciliations and monitor cash flow.
• Manage Accounts Receivable (AR) and Accounts Payable (AP).
• Follow up on outstanding rent payments and issue reminders to tenants.
• Prepare invoices, receipts, payment vouchers, and journal entries.
• Assist in monthly, quarterly, and annual financial reporting.
• Coordinate with auditors and provide required documentation during audits.
• Maintain tenant security deposit records and related reconciliations.
• Ensure compliance with company policies and UAE accounting regulations.

Property Management Support

• Monitor tenancy contracts, renewals, expiries, and lease documentation.
• Coordinate rent collections, post-dated cheques, and payment schedules.
• Maintain tenant records and update property management databases.
• Assist the Property Manager in managing daily property operations.
• Support occupancy tracking and leasing administration activities.
• Prepare reports related to occupancy, collections, and tenant status.

Tenant Relations & Coordination

• Serve as the primary point of contact for tenant inquiries and concerns.
• Coordinate tenant move-ins, move-outs, and contract renewals.
• Handle tenant complaints professionally and ensure timely resolution.
• Follow up with tenants regarding maintenance requests and service issues.
• Maintain positive tenant relationships to enhance tenant satisfaction and retention.

Maintenance & MEP Coordination

• Coordinate with MEP, maintenance, and facility management teams regarding tenant complaints and maintenance requests.
• Track maintenance work orders and ensure timely completion.
• Follow up on repairs, preventive maintenance schedules, and vendor services.
• Liaise with contractors, suppliers, and service providers as required.
• Ensure maintenance records and service reports are properly documented.

Administration

• Manage office administration and document control.
• Maintain tenancy files, contracts, licenses, and company records.
• Draft correspondence, notices, tenant communications, and reports.
• Coordinate with government authorities, utility providers, and external stakeholders when required.
• Handle filing, record keeping, and general administrative duties.
• Support HR and management with administrative tasks as assigned.