Virtual Assistant
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Key skills for this role
About the Role
Pavago is hiring a Virtual Assistant to support daily operations, communication, and execution across multiple business functions remotely during U.S. business hours.
Key Skills for This Role
Responsibilities
- Manage calendars, schedule meetings, and coordinate across time zones
- Organize inboxes, respond to emails, and flag priorities
- Draft professional communication (emails, memos, documents)
- Prepare meeting notes and track follow ups
- Maintain records in Google Sheets, Microsoft Excel, and CRMs like HubSpot/Salesforce
- Organize files across Google Drive, Dropbox, and Microsoft SharePoint
- Conduct research on competitors, vendors, and market insights
- Compile findings into structured summaries or presentations
- Respond to client inquiries or route them appropriately
- Follow up with vendors and track outstanding items
- Assist with invoicing, expense tracking, and light bookkeeping
- Maintain project trackers in Asana, Trello, Notion, or Monday.com
Requirements
- 1 2 years of Virtual Assistant, admin, or operations support experience
- Strong proficiency in Microsoft Office / Google Workspace
- Excellent written and verbal communication skills
- Strong time management and organizational ability
- Reliable internet and ability to work independently
Full Job Posting
Role Overview
- We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.
- This is not a passive admin role. You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.
- If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.
What You’ll Own
- Manage calendars, schedule meetings, and coordinate across time zones
- Organize inboxes, respond to emails, and flag priorities
- Draft professional communication (emails, memos, documents)
- Prepare meeting notes and track follow ups
- Maintain records in Google Sheets, Microsoft Excel, and CRMs like HubSpot/Salesforce
- Keep data accurate, updated, and well structured
- Organize files across Google Drive, Dropbox, and Microsoft SharePoint
- Conduct research on competitors, vendors, and market insights
- Compile findings into structured summaries or presentations
- Support ad hoc requests and small projects
- Respond to client inquiries or route them appropriately
- Follow up with vendors and track outstanding items
Required Experience & Skills
- 1–2 years of Virtual Assistant, admin, or operations support experience
- Strong proficiency in Microsoft Office / Google Workspace
- Excellent written and verbal communication skills
- Strong time management and organizational ability
- Reliable internet and ability to work independently
Nice to Have (Top Candidates)
- Experience with CRMs: HubSpot / Salesforce / Zoho
- Familiarity with QuickBooks or Xero
- Experience supporting founders, startups, or remote teams
- Handling multiple clients or executives simultaneously
What a Typical Day Looks Like
- Manage calendar and inbox, prioritizing urgent tasks
- Update CRM records and organize documents
- Prepare reports, documents, or presentations
- Conduct research for ongoing projects
- Follow up with vendors and stakeholders
- Review tasks and prepare next day priorities
Key Metrics (KPIs)
- Tasks completed accurately and on time
- Zero missed meetings or scheduling errors
- Fast and professional communication response times
- Organized and up to date records
- Positive feedback from clients and stakeholders
Why This Role Stands Out
- High ownership and autonomy
- Exposure to multiple business functions
- Opportunity to grow into Operations Manager, Executive Assistant, or Project Coordinator
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