TWDB - 27-02 Executive Assistant II

MINIMUM QUALIFICATIONS

• Graduation from an accredited four-year college or university with a bachelor's degree.
• Seven of relevant work experience in administration management.
• Relevant education and experience can be substituted for each other on a year-for-year basis.
• PREFERED QUALIFICATIONS
• Previous State of Texas agency work experience.
• Software experience such as editing and formatting Microsoft Office documents.
• Ability to work and communicate effectively with team, stakeholders or customers.
• Experience developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures.
• KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)
• Knowledge of local, state, and federal laws and regulations relevant to the Finance Administration Division.
• Knowledge of the principles and practices of public administration.
• Knowledge of complex office practices and administrative procedures, including record keeping and records management, telephone techniques, and report writing.
• Skills in using Microsoft Office programs such as Word, Excel, Teams, Outlook, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in preparing and maintaining accurate records, reports, documents and correspondence and meeting deadlines.
• Skills in document and file management, including preparing, routing, tracking, and maintaining accurate communications including records, reports, documents, and correspondence, along with strong organizational skills.
• Ability to maintain the security or integrity of critical infrastructure within Texas.
• Ability to meet agency in-office requirements.
• Ability to establish and maintain effective working relationships with a variety of individuals including executives, agency staff, and/or the general public.
• Ability to coordinate meetings, travel, special events, and make appointments, and experience assisting multiple staff such as an administrative team or a division of staff.
• Ability to timely and accurately balance and successfully complete a heavy workload with numerous deadlines.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.
• All interested candidates should apply with a State of Texas application via the CAPPS online application system. First time applicants will need to create an account in the CAPPS online application system at https://tinyurl.com/CAPPS-Explore-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.
• Texas Water Development Board, Stephen F. Austin Building
• 1700 North Congress Ave., Room 670, Austin, Texas 78701
• Please contact Human Resources for accommodation requests.
• Phone: (512) 475-2142
• Email: HR(AT)twdb.texas.gov
• The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development.
• The TWDB's main responsibilities are threefold: collecting and disseminating water-related data; assisting with regional water supply and flood planning that contributes to preparing the state water plan and state flood plan; and administering cost-effective financial programs for constructing water supply, wastewater treatment, flood control, and agricultural water conservation projects.