{bc}
Apply
smartrecruiters

TWDB - 27-01 DPM Executive Assistant (Executive Assistant I)

Texas Water Development Board
Austin, USA
Part-time
Junior · 2+ years experience
Onsite
Discovered 1 weeks ago
sharepoint

Full Job Posting

MINIMUM QUALIFICATIONS

  • Graduation from an accredited four-year college or university with a bachelor's degree.
  • Two years of experience providing complex office management and executive-level support.
  • Relevant education and experience can be substituted for each other on a year-for-year basis.
  • Experience with Microsoft Office, Word, Excel, Teams, Outlook, DocuSign, Adobe, SharePoint, or related software.
  • Experience in preparing, editing, and distributing correspondence, reports, forms, and documents.
  • Experience developing and revising policies, procedures, standards, or methods, and providing guidance and interpretation on policies and procedures.
  • Experience supporting a small team such as community or public organizations, student clubs, nonprofits, or similar groups.
  • Knowledge of local, state, and federal laws and regulations relevant to the Debt and Portfolio Management Division.
  • Knowledge of the principles and practices of public administration.
  • Knowledge of financing and investment terms.
  • Skills in using Microsoft Office programs such as Word, Excel, Access, Teams, and SharePoint.
  • Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
  • Skills in document and file management, including preparing, routing, and tracking.
  • Skills in maintaining accurate communications including records, reports, documents, and correspondence, along with strong organizational skills.
  • Ability to maintain the security or integrity of critical infrastructure within Texas.
  • Ability to meet agency in-office requirements.
  • Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures.
  • Ability to handle high-level administrative issues, to analyze and solve work-related problems, to communicate effectively, and to provide guidance to others.
  • Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
  • Ability to make mature, objective decisions and identify areas of potential problems.
  • Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
  • Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
  • Ability to perform assigned duties and improve work habits and/or output.
  • Ability to complete assigned work, on time, neatly and with infrequent errors.
  • Ability to interpret policies, procedures, and regulations.
  • Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
  • Ability to work and cooperate with others in a team environment.
  • Ability to prioritize and manage multiple tasks.
  • Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
  • Ability and willingness to travel 5% of the time, primarily within the State of Texas.
  • Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
  • Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
  • Ability to train others.

PREFERRED QUALIFICATIONS

  • Experience with Microsoft Office, Word, Excel, Teams, Outlook, DocuSign, Adobe, SharePoint, or related software.
  • Experience in preparing, editing, and distributing correspondence, reports, forms, and documents.
  • Experience developing and revising policies, procedures, standards, or methods, and providing guidance and interpretation on policies and procedures.
  • Experience supporting a small team such as community or public organizations, student clubs, nonprofits, or similar groups.
  • KNOWLEDGE, SKILLS, and ABILITIES (KSAs)
  • Knowledge of local, state, and federal laws and regulations relevant to the Debt and Portfolio Management Division.
  • Knowledge of the principles and practices of public administration.
  • Knowledge of financing and investment terms.
  • Skills in using Microsoft Office programs such as Word, Excel, Access, Teams, and SharePoint.
  • Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
  • Skills in document and file management, including preparing, routing, and tracking.
  • Skills in maintaining accurate communications including records, reports, documents, and correspondence, along with strong organizational skills.
  • Ability to maintain the security or integrity of critical infrastructure within Texas.
  • Ability to meet agency in-office requirements.
  • Ability to implement administrative procedures, to interpret rules, regulations, policies, and procedures.
  • Ability to handle high-level administrative issues, to analyze and solve work-related problems, to communicate effectively, and to provide guidance to others.
  • Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
  • Ability to make mature, objective decisions and identify areas of potential problems.
  • Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
  • Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
  • Ability to perform assigned duties and improve work habits and/or output.
  • Ability to complete assigned work, on time, neatly and with infrequent errors.
  • Ability to interpret policies, procedures, and regulations.
  • Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
  • Ability to work and cooperate with others in a team environment.
  • Ability to prioritize and manage multiple tasks.
  • Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
  • Ability and willingness to travel 5% of the time, primarily within the State of Texas.
  • Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements.
  • Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
  • Ability to train others.
  • All interested candidates should apply with a State of Texas application via the CAPPS online application system. First time applicants will need to create an account in the CAPPS online application system at https://tinyurl.com/CAPPS-Explore-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.
  • Texas Water Development Board, Stephen F. Austin Building
  • 1700 North Congress Ave., Room 670, Austin, Texas 78701
  • Please contact Human Resources for accommodation requests.
  • Phone: (512) 475-2142
  • Email: HR(AT)twdb.texas.gov
  • The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development.
  • The TWDB's main responsibilities are threefold: collecting and disseminating water-related data; assisting with regional water supply and flood planning that contributes to preparing the state water plan and state flood plan; and administering cost-effective financial programs for constructing water supply, wastewater treatment, flood control, and agricultural water conservation projects.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Texas Water Development Board

TWDB - 27-02 Executive Assistant II

Austin, USA

Discovered 1 weeks agoFull-time

TWDB - 27-08 Flood Management Evaluation Engineer/Project Manager (Engineer II - V/Project Manager II - IV)

Austin, USA

Discovered 1 weeks agoFull-time

TWDB - 26-123 Well Recorder (Geoscientist II)

Austin, USA

Discovered 2 weeks agoFull-time

TWDB - 27-04 Budget Officer (Budget Analyst II)

Austin, USA

Discovered 2 weeks agoFull-time

TWDB 26-124: Water Resources Engineer (Engineer II-V or Project Manager II-IV)

Austin, USA

Discovered 2 weeks agoFull-time

TWDB - 26-127 - Financial Examiner (Financial Examiner I)

Austin, USA

Discovered 2 weeks agoFull-time

TWDB - 26-137 Loan Closing Specialist (Loan Specialist II)

Austin, USA

Discovered 2 weeks agoFull-time

TWDB - 26-138: FIF Program Coordinator (Program Specialist III-IV)

Austin, USA

Discovered 2 weeks agoFull-time