Training Administrator

Role overview

Financial and stakeholder responsibilities

• Process training costs, vendor payments, overtime, and reimbursements through Dynamics; track expenditure against budget and prepare cost and variance reports.
• Coordinate financial processing with Finance, Procurement, and HR.
• Serve as an administrative contact for internal training coordination and liaise with providers and awarding bodies on scheduling, documentation, and compliance.
• Prepare records and evidence for external audits, reviews, and visits.

Operational responsibilities

• Schedule training activities; maintain attendance records; coordinate evaluations and post-training documentation.
• Maintain accurate records, document control, and data integrity; produce training, attendance, and performance reports.
• Review training documents for accuracy, completeness, and compliance with approved templates and standards.
• Support internal audits and corrective actions; coordinate travel, accommodation, and logistics as required.
• Maintain confidentiality of training, employee, financial, and performance information.

Minimum qualifications

• Diploma or degree in any discipline.
• At least 3 years of administrative experience, preferably in HR or training administration.
• Experience with training records, databases, or HR systems.

Skills and preferred qualifications

• Fluent written and spoken English; proficient in MS Office, particularly Excel and Word.
• Strong organizational, communication, and time-management skills.
• A degree in business administration, human resources, or a related field is preferred.
• Exposure to finance or procurement processes is advantageous.
• Five years of administrative and executive support experience in the rail industry is listed as desirable.