Tender Review Admin

Overview

Key Responsibilities

• **Initial RFP Review:** Thoroughly read Request for Proposal (RFP) and tender documents to identify all administrative, legal, and submission requirements (e.g., required certificates, signatures, formatting rules, and deadlines).
• **Document Compilation & Control:** Collect, organize, and assemble all required corporate documentation (trade licenses, certificates, financial records, case studies, and team CVs) for the tender submission package.
• **Compliance Checking:** Review final tender documents against the client’s checklist to ensure zero missing components, typos, or formatting errors before submission.
• **Timeline Management:** Maintain the internal tender calendar, tracking deadlines, clarification query periods, and submission dates to ensure the team stays on schedule.
• **Portal Management:** Handle the uploading and submission of documents onto various e-tendering portals (e.g., Tejari, government portals, or private client systems).
• **Archive & Tracking:** Maintain an organized digital archive of all past bids, templates, clarification letters, and feedback for future reference.

Requirements & Qualifications

• **Experience:** 2 to 4 years of experience in an administrative, document controller, or bid coordinator role, preferably dealing with tenders in the UAE.
• **Skills:** Exceptional attention to detail—you are someone who notices a missing signature or a formatting error instantly.
• **Software Proficiency:** Advanced proficiency in MS Word, Excel, and Adobe Acrobat (PDF management and editing). Experience using online e-procurement/e-tendering portals is highly preferred.
• **Communication:** Excellent written and verbal English communication skills (ability to draft professional emails and clarification requests).
• **Time Management:** Ability to work under tight deadlines and manage multiple tender reviews simultaneously without sacrificing quality.