Temp. Secretary

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required. • Open and route incoming mail; distribute correspondence and other material to college staff/faculty. • Perform a variety of routine typing assignments as appropriate to the position. • Use various computer applications to prepare basic email correspondence, enter data, and print letters, labels, reports, and presentations. • Copy and/or duplicate materials as requested; may oversee the day-to-day operation of document photocopying. • Establish, maintain, process, and/or update files, records, and/or other documents. • Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. • Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. • Make orders, manage stock, and distribute office supplies. • Run various routine errands, as required, for the unit/college. • Perform miscellaneous job-related duties as assigned.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in business administration, Public Administration or related field. • 1-3 years of experience related to the secretarial field.

KNOWLEDGE & SKILLS

• Ability to understand and follow specific instructions and procedures. • Ability to prepare and print routine correspondence, labels, and/or other basic written material. • Skill in the use of operating basic office equipment. • Record maintenance skills. • Receptionist skills. • Ability to maintain calendars and schedule appointments. • Word processing and/or data entry skills.

WORKING CONDITIONS

SUPERVISION