Technical Admin Supervisor

Job Purpose

Job Responsibilities

• Administrative support
• Weekly, monthly and ad hoc report development as per requirements.
• Maintain and update all property documents and technical library.
• Support to maintain asset records and databases necessary to retain accurate and decision-useful asset data.
• Maintain, monitor, update, and regularly report asset register/data generated from the CAFM system.
• Assist in validating and reviewing asset data received from the Operations team prior to uploading data into the CAFM system
• Formalise the records in presentations addressed to Sinyar Management.
• Administer regular client reporting.
• Provide general administrative and clerical support to the Asset Management team (i.e., minutes of meetings, presentations, leave roster, correspondence, etc.).
• Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
• Plan and arrange site visits in coordination with the client and Operations team.
• Assist in producing RFP documentation as per Sinyar standards, conveys accurate messaging for the project, and manages document control.
• Assist in implementing comprehensive technical documentation, feedback, and changes whenever possible.
• Liaise with operations facility engineers, supervisors and subject matter experts to ensure scope compliance.
• Develop and maintain detailed database of reference materials, including regulation, sustainability, HSE and quality, and ensure it is timely updated through liaising with internal stakeholders.
• Assist in maintain, monitor, and prepare monthly invoicing to Finance and client.
• Assist to ensure records of budgets are maintained accurately.
• Ensure that the forecasting and client invoicing activities are carried out effectively, efficiently, and in accordance with governance requirements, internal policies and procedures, and authority delegation.
• Perform other duties as assigned by the line manager.

Job Requirement

• Diploma Level (minimum) – business administration or Engineering.
• Minimum 6 years’ experience in Technical/Engineering related administration role.
• Basic experience in ERP is essential.
• Excellent Expertise in MS Office: Advanced Excel, Word, and Power point.
• Knowledge of MS Projects (Advantage but not essential).
• Data analysis skills is advantage.
• Facilities Management, Asset Management industry experience.
• Should have experience in basic technical writing.
• FSI/CAFM software (Advantage but not essential)