Student Coordinator (Onsite)

is committed to providing high-quality learning resources and support to all students, regardless of their circumstances.

The organization believes in collaborative and tailored learning experiences that empower students to thrive academically, personally, and professionally

The Student Coordinator runs daily operations at one assigned site, which may be a central venue or a partner school in Abu Dhabi, Al Ain, or Al Dhafra.

Day to day, the coordinator keeps the learning cohorts running on schedule, looks after student registration and attendance, supports the mentors working at the site, makes sure classrooms and devices are ready, and steps in when an operational, safeguarding, or technical issue comes up.

The coordinator is the first point of contact for mentors, students, and partner site staff, and reports to the Program Coordinator.

The wider goal is simple: give students inn Grades 1 to 9 a safe, well organised place to study Arabic and Mathematics over the summer.

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Open and set up the site each morning so classrooms are ready before the first session, within the 8:00 AM to 4:00 PM operating window.

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Keep the day's learning sessions (40 minutes each, Monday to Thursday) running to time.

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Manage how students move around the site, including the changeover between sessions and any recreational or incentive activities.

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Act as the daily point of contact for partner site staff, mentors, students, and the project team.

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Help validate, track, and pull together student registration data for the cohorts at your site.

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Collect and check consent forms on the approved template, covering mixed gender participation, age grouping, transport arrangements, and incentive activities.

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Keep student records accurate and current throughout the program, following the client's data protection and confidentiality rules.

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Record and submit daily attendance by cohort, subject, session, and date.

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Note no shows, late arrivals, early departures, and who has completed the program.

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Where a site uses one, work with the partner attendance system (for example the venue's registration or QR code check in).

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Raise attendance concerns early, such as repeated absence or low participation, with the Program Coordinator and the client.

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Organise the day to day allocation, attendance, and deployment of mentors across the cohorts at your site.

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Brief mentors on the daily schedule, student grouping, attendance steps, safeguarding expectations, and how to escalate an issue.

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Spot gaps quickly and call in standby or replacement mentors so the student to mentor ratio is kept.

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Make sure the laptops or tablets and headsets students need are charged and working, and able to reach the online learning platform and play short educational videos.

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Sort out basic device and connectivity problems on the spot, and pass on anything more technical.

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Keep a record of devices, who has them, and that they are handled safely at the site.

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Follow student safeguarding and safety procedures across the site at all times.

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Record and escalate any incident, risk, or behavioural concern straight away, using the agreed process.

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Make sure everything happening on site meets the client's policies, the partner site's rules, and child safeguarding expectations.

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Submit the daily operations report (attendance, mentor deployment, device use, incidents) by the agreed deadline.

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Feed into the weekly and final reports on attendance, engagement, completion, and how the site is running.

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Help close out each cohort, including completion records and certificates once the client approves them.

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A bachelor's degree, or equivalent practical experience, in education, administration, project coordination, or a related area is preferred.

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Background in running events, programs, schools, or onsite operations, ideally somewhere working with students or young people.

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Hands on experience with registration, attendance, or data tracking is a real plus.

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Comfortable using digital learning platforms and devices, and able to handle basic troubleshooting.

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Some grounding in child safeguarding and data protection is welcome.