Senior Specialist - Organizational Structures & Corporate Documents

Job Purpose

Key Results & Accountabilities

• Preparing and implementing an updated organizational structure review plan in coordination with the organizational units within the organization.
• Preparing technical studies related to organizational unit requests for organizational structure studies, reviewing roles and responsibilities, and submitting proposals for approval by relevant parties.
• Preparing and reviewing institutional documents related to the department's work, such as policies and processes, and proposing development axes for them.
• Reviewing institutional policies received from organizational units and their periodic reports in accordance with institutional document policy standards.
• Preparing reports submitted to the Director General and providing technical advice on them.
• Developing existing systems in use by providing feedback related to their improvement, based on feedback from organizational units and in coordination with the Corporate Technical Support Sector.
• Proposing development initiatives in the department's field of work.
• Disseminating knowledge to department and organization staff regarding the department's work areas and the systems used through the preparation and implementation of awareness workshops.
• Conducting benchmarking (desktop/field) comparisons to develop work methods within the department/supporting required studies and preparing technical reports on their outputs for the purpose of improving departmental work.
• Preparing, developing, and implementing the institutional document management system (operational agreements/frameworks, service level agreements) and submitting reports regarding them.
• Ensuring that the department's work methods are aligned with the standards of the Government Excellence System.
• Participating in committees and work teams as directed.
• Contributing to the monitoring of the department's implementation plans.
• Ensuring that all updates are reflected in accordance with administrative decisions issued within the relevant systems.
• Performing other related duties as assigned.

Experience

Job Category

Schedule-Time