Senior Specialist - Faculty Lifecycle

The Senior Specialist – Faculty Operations

Main Responsibilities

• Support the implementation of institution-wide standards and frameworks for faculty workload, movement, and appointment processes.
• Contribute to the continuous improvement of operational policies and procedures related to faculty lifecycle activities.
• Provide data-driven insights and reporting to academic leadership for strategic planning and resource allocation.
• Ensure faculty operational processes align with accreditation requirements, regulatory guidelines, and institutional performance indicators.
• Collaborate with faculty affairs leadership to enhance system efficiency, consistency, and compliance across all operational workflows.
• Coordinate and verify faculty workload allocations across divisions and ensure alignment with approved teaching norms and academic schedules.
• Manage the end-to-end processing of faculty transfers and secondments, including documentation, tracking, and interdepartmental coordination.
• Administer onboarding and assignment processes for adjunct and visiting faculty, ensuring timely completion of all documentation and system entries.
• Maintain an up-to-date repository of academic qualifications, credential equivalency, and ranking records for all faculty members.
• Liaise with HR and academic units to support timely and compliant faculty appointments, renewals, and contract changes.
• Generate operational reports and data summaries for audits, compliance reviews, and internal decision-making.
• Ensure the integrity, accuracy, and confidentiality of faculty records maintained in institutional systems.

Qualifications

• Bachelor’s degree in Business Administration, Education, or related field (required)
• Master’s degree in Education Management, Business, or related field (preferred)
• Professional certification (optional but beneficial): CIPD / Workforce Planning / Analytics-related certification
• Familiarity with UAE faculty credentialing standards, academic workload models, and adjunct appointment processes is an advantage.

Experience

• Minimum of 5 years of progressive experience in higher education, academic administration, faculty affairs, or workforce planning.
• Experience in higher education institutions (strongly preferred)
• Familiarity with academic systems, scheduling, and workforce analytics tools
• Experience using academic or HR systems (e.g., PeopleSoft, Banner, Oracle) for faculty data tracking and reporting.
• Exposure to accreditation-related documentation and faculty data audits is desirable.