Senior Project Administrator (Commissioning & Permits)

Position: Senior Administrator (Project Administrator - Commissioning & Permits)

supports general administrative activities while also assisting designated departments, including Commissioning and ESSW, with coordination, record keeping, permit documentation, trackers, registers, audit support and follow up actions.

The position remains administrative in nature and does not carry technical authority for isolation, safety approval or specialist engineering decisions.

1.

Maintain administrative files, registers, trackers, templates and controlled documentation in an accurate and timely manner.

2.

Maintain task trackers, action logs and progress updates for assigned departments or projects.

3.

Act as SPOC for designated departments, including coordination between office teams, site teams, Commissioning, ESSW, LOTO representatives, safety teams and other relevant stakeholders, where required.

4.

Assist with LOTO / ESSW permit administration by checking that submitted permit documentation is complete, correctly filled, appropriately authorized and supported by required information before further review by the relevant authorized personnel.

5.

Maintain updated permit registers, including open and closed permits, permit status, lock / tag tracking information and related logs, where applicable.

6.

Coordinate with permit requestors, approvers, field teams and the LOTO Coordinator to support timely updates, extensions, cancellations, closures and archiving of permit documentation.

7.

Archive permit, commissioning and ESSW documentation in line with audit, compliance and project requirements.

8.

Escalate missing information, discrepancies, incomplete documentation or non-compliance observations to the relevant manager, LOTO Coordinator or authorized department representative.

1.

Proficiency in MS Office Suite (Word, Excel, PowerPoint).

2.

Excellent written and verbal communication skills.

3.

Ability to manage multiple documents, logs and requests in fast-paced project or site environment.

4.

Ability to coordinate with multiple stakeholders while maintaining clear records and escalation trails.

1.

Experience supporting compliance, audit, safety documentation, permit systems or project administration.

2.

Familiarity with Permit to Work, LOTO or ESSW documentation processes.

3.

Proven ability to identify inefficiencies and recommend or implement improvements in administrative workflows.