Senior Executive Assistant
Role Overview
The Senior Executive Assistant supports the Chief Communications Officer, Executive Director of the Office of the Secretary and Strategic Communications Leadership Team.
The role is within the Office of the Secretary in the Strategic Communications Branch.
The role is fixed term to 26 February 2027, full time, with flexibility potentially available.
Usual work location is 121 Exhibition Street, Melbourne, with flexibility potentially available.
Key Skills for This Role
Full Job Posting
Role overview
The Senior Executive Assistant supports the Chief Communications Officer, Executive Director of the Office of the Secretary and Strategic Communications Leadership Team.
The role is within the Office of the Secretary in the Strategic Communications Branch.
The role is fixed term to 26 February 2027, full time, with flexibility potentially available.
Usual work location is 121 Exhibition Street, Melbourne, with flexibility potentially available.
Salary
- Salary is $116,413–$140,849 plus superannuation.
Main accountabilities
- Provide confidential executive support, including email and diary management, meetings, agendas, supporting documents, minutes, travel, events and logistics.
- Coordinate corporate requirements for senior leaders and the Strategic Communications team and branch.
- Review matters submitted for consideration or approval; advise on priorities, timelines and approval methods; research complex confidential matters.
- Design, implement and maintain administrative and office management systems, tracking briefs, correspondence and approvals and managing Microsoft 365 and departmental systems.
- Coordinate accommodation and hybrid work plans, assets, workplace health and safety, facilities, emergency wardens and first aiders.
About you
- Bring proven experience providing high-level administrative and executive support at senior management level.
- Have advanced computer skills and strong consultation, planning and organizational skills.
- Use problem-solving skills to investigate issues, engage stakeholders, analyze information and identify workable solutions.
- Prioritize work, maintain systems and procedures, track progress, respond to barriers, and build strong working relationships.
Department and team
The Department of Jobs, Skills, Industry and Regions works to grow Victoria's prosperity, productive capacity, participation, businesses, industries and communities.
The Office of the Secretary supports departmental statutory obligations, governance and ministerial commitments.
The Strategic Communications Branch provides communications, corporate affairs, digital, brand, marketing and customer communications services.
Additional requirements
- Successful candidates must undergo a National Police Records Check before commencing employment.
- Applications require a resume and a cover letter addressing the key selection criteria.
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