Administration Officer - Enrolments, Finance & Community Engagement

Role overview

School and community

• Barramayil Primary School is a new school scheduled to open in 2027 in Aintree, in Melbourne's western suburbs.
• The school has capacity for 700 students and is part of an educational and sporting precinct.
• The school describes its community as culturally diverse and values care, courage, commitment and community.

Reception and enrolments

• Welcome visitors, respond to telephone, email and face-to-face enquiries, manage visitor records, assist with attendance, and distribute communications.
• Coordinate enrolments, maintain documentation and student data, facilitate family interviews and tours, manage transitions, and prepare reports and information packs.

First aid and finance

• Provide routine first aid, maintain records, contact families about illness or injury, manage student medication and medical plans, and replenish supplies.
• Process payments, receipts, debtor follow-up and reconciliations; support accounts payable, supplier liaison, purchasing records and compliance.

Events and facility coordination

• Coordinate administration for excursions, incursions, camps and school events, including consent and payment information and required records.
• Manage allied health visit requests and facility hire bookings, schedules, access, agreements, invoicing and communications.

General administration

• Support and guide administration staff, assist with induction, document procedures, and collaborate with the Business Manager.
• Prepare correspondence, reports and newsletters; maintain filing systems, databases and records; support office systems.

Selection criteria

• Demonstrated administrative, enrolment and financial support capability, including prioritisation, accuracy and use of Microsoft Office and school systems.
• Strong communication, interpersonal and customer service skills, and ability to build positive relationships with the school community.
• Ability to work independently and collaboratively, adapt, use initiative, protect confidentiality and contribute to an inclusive school culture.

Essential and desirable criteria

• Current Working with Children Check (Employee) is required.
• Current Level 2 First Aid qualification or willingness to obtain it is required.
• Commitment to Child Safe Standards and Department of Education policies is required.
• Victorian Government school experience, Compass/CASES21/eduPay experience, and school enrolment or finance experience are desirable.

Employment details

• Ongoing full-time position; salary is not specified.