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Executive Support Coordinator

Victorian Government
Melbourne, AUS
Full-time
Onsite
$100,894 to $114,476
Discovered 2 days ago
Executive supportAdministrative coordinationWorkflow managementEmail and calendar managementComplex meeting coordinationBriefing and correspondence coordination

Full Job Posting

Role overview

The Executive Support Coordinator provides high-level administrative and executive support to the Executive Director, Service Enhancement.

The role works in a sensitive and complex environment and maintains relationships with departmental, government and community services stakeholders.

The department describes the work as ongoing and full-time, at VPS 4 grade, in Melbourne CBD and inner metro suburbs.

Key responsibilities

  • Manage the flow of work through the Division and the Executive Director’s workflow, email and calendar.
  • Coordinate complex meetings, briefings, correspondence, parliamentary matters and events for the Executive Director and Directorate.
  • Review written materials strategically and apply a risk-tiering approach.
  • Act as a branch point of contact, coordinate responses and guide staff to complete matters on time and to a high standard.
  • Escalate matters appropriately and respond to queries and information requests with high-quality information and authoritative advice.
  • Follow up on human resourcing, governance and other administrative and corporate matters under limited direction.
  • Maintain departmental systems, prepare written materials, provide guidance on department processes and drive continuous improvement.
  • Build effective relationships with internal and external stakeholders across government and the community services sector.

Role requirements

  • Operate with integrity, autonomy, professionalism and confidentiality in a fast-paced small team environment.
  • Proactively self-manage, prioritize tasks and adapt to changing priorities.
  • Demonstrate attention to detail, teamwork and organizational awareness of political and stakeholder sensitivities.
  • Communicate sensitively and effectively.
  • Applicants must be Australian citizens, permanent residents or hold a valid work permit or visa.

Location and work arrangement

  • Position location is Melbourne CBD and inner metro suburbs.
  • The department says all jobs can be worked flexibly; no specific onsite, hybrid or remote arrangement is stated for this role.

Salary

  • Listed salary range is $100,894 to $114,476; no pay cadence is stated.

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