Senior Contracts Specialist, Pacific Link (Contract)

Key Responsibilities

• Supplier and Vendor Coordination Coordinate the Approved Manufacturers List (AML) and Approved Vendors List (AVL). Coordinate technical reviews of suppliers/service providers and activities of external consultants which may include Third Party legal, engineering, market intelligence, supplier management (like ISNetWorld), etc. Coordinate master data for Vendors, Contractors, and/or Suppliers, such as vendor manuals, QMS, EHS, Payment/EFT, etc. Research and Strategy Development Research and benchmark industry best practices in supplier management to identify opportunities for improvement. Document and share lessons learned and best practices related to supplier management. Contribute to the development, enhancement and/or implementation of supply chain strategies that support the overall business or project objectives. Risk Management and Compliance Identify and mitigate supplier-related risks, escalating issues as needed. Support the negotiation and execution of contracts with key suppliers, focusing on performance-related clauses, indemnification, liability/risk ownership and remedies. Support the implementation of supplier diversity and sustainability initiatives. Support incorporation of Indigenous Relations and procurement strategies where needed. Collaboration and Communication Facilitate cross-functional collaboration to address supplier-related challenges and drive continuous improvement. Promote effective communication and collaboration between internal stakeholders and suppliers. Collaborate on risk and change mitigation measures, strategies and contract management. Lead Sourcing & Contracting Activities Lead sourcing events for assigned packages, including, where applicable, contract plan development, market solicitation, bidders lists, evaluation criteria development and signoff, evaluation completion, clarifications and award recommendation. Lead contracting activities including negotiations, exceptions management and finalization, contract finalization/execution, contract management, change management, claims management, closeout and related stakeholder support. Performance Monitoring and Improvement Contribute to the development and monitoring of key performance indicators (KPIs) for supplier performance. Conduct supplier performance analysis and identify opportunities for improvement. Contribute to the development and maintenance of supplier scorecards and performance dashboards. Manage supplier reporting coordination and/or expediting to ensure timely and consistent delivery by suppliers Frameworks, Processes, and Tools Support the development and implementation of supplier management frameworks, SCM standards, processes, and tools. Support the development and execution of supplier audits and assessments. Training and Development Develop and deliver training programs, information sessions, alignment meetings and/or resources to enhance internal stakeholders’ understanding and application of vender or materials management principles and multi-discipline input into sourcing and purchasing activities. Support understanding of purchase orders, key terms and mechanisms for utilization in performance of scope. Subject Matter Expertise and Advocacy Act as SCM Subject Matter Expert for Materials Quality Assurance processes. Act as a subject matter expert and advocate for best practices in supplier management across the organization. Qualifications and Professional Experience Post-secondary education in Supply Chain Management, Business Administration, Commerce, or a related discipline. Supply Chain Management Professional (SCMP) designation, or an equivalent combination of education and experience. Minimum 12 years of progressive experience in supply chain management, procurement, or a related field, preferably within the energy, pipeline, or major project environment. Demonstrated experience with sourcing, contract administration, purchase order management, negotiation, supplier performance management, and risk mitigation. Strong understanding of supply chain management principles, procurement strategies, contract models, commercial terms, and industry best practices. Proficiency with ERP systems, contract management systems (CMS), supplier management platforms, and other procurement technologies. Knowledge of relevant industry regulations, procurement standards, trade requirements, and commercial practices. Experience managing local, domestic, and international supplier relationships, with strong market knowledge of supplier capabilities and sourcing options. Experience with international procurement, manufacturing and fabrication environments, transportation and logistics, supplier qualification, inspection programs, or Six Sigma methodologies is considered an asset. Experience with vendor quality control programs, key performance indicators (KPIs), records management, customs requirements, Incoterms, material management, and equipment-related project activities is considered an asset. Proven ability to build and maintain effective external stakeholder relationships, including conflict resolution and supplier performance improvement. Completion of Supply Chain Management courses and ongoing SCMP professional development is considered an asset. A track record of delivering high-quality work, managing competing priorities, and supporting key business processes and project objectives. Working Conditions Willingness and ability to travel as required. May need to provide support outside of regular business hours and/or on the weekend. We Build Careers and Pipelines That Last Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey. A Rewarding Opportunity We offer: Valuable experience providing opportunity for professional development and career advancement; An opportunity to engage with and learn from some of the most talented and experienced people in the business; Competitive compensation; A place to share a sense of purpose and build relationships; Meaningful work that makes a difference; An opportunity within the Canadian energy industry. We value: The health, safety and wellness of everyone working in our company; Meaningful participation from Indigenous and local communities; The commitment and resilience of our people; Collaboration and achieving success together. In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor. In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4). In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis. Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley. Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA) Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.