Secretary
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Manage Chairperson's calendar, schedule meetings, prepare agendas, handle correspondence, coordinate travel, manage office systems, procurement, and events. Requires 5 years experience as Executive Secretary supporting senior executives, strong command of English and Hindi, and UAE experience.
Key Skills for This Role
Full Job Posting
1. Executive Support
- Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, briefing materials, and presentations.
- Handle correspondence, emails, and calls on behalf of the Chairperson.
- Track and follow up on key decisions, tasks, and projects.
2. Communication & Coordination
- Act as a liaison between the Chairperson and internal/external stakeholders.
- Draft and proofread letters, reports, and official documents.
- Coordinate with senior leadership and department heads to ensure smooth information flow.
3. Travel & Logistics Management
- Plan and organize domestic and international travel itineraries.
- Manage travel documentation, accommodation, and logistics.
4. Office & Project Management
- Maintain the Chairperson’s office systems, databases, and confidential records.
- Support the Chairperson in project follow-ups, deadlines, and deliverables.
- Handle special assignments, research, and reports as directed.
5. Procurement & Event Management
- Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office
- Manage events at the office/site or any celebrations or property launchs
6. **Confidentiality & Professionalism
- Manage sensitive information with absolute discretion.
- Represent the Chairperson’s office with professionalism, diplomacy, and integrity.
- **Key Skills & Competencies:*** Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High level of discretion, integrity, and emotional intelligence.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal and stakeholder management skills.
- Ability to work under pressure
Requirements
- **Qualifications & Experience:*** Only 5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.
- Experience in managing complex schedules, international travel, and high-level correspondence.
- Great command over English and Hindi.
- UAE experience is a must
- Female Preferred
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Meraki Group
Secretary
Dubai, UAE
Provide executive support to the Chairperson, managing calendar, correspondence, travel, and events. Act as liaison with stakeholders, handle confidential information, and support project follow-ups.
ERP Administrator-Xpedeon Software Preferred
Dubai, UAE
Job Summary The ERP Administrator for Construction will oversee the day-to-day administration, support, and optimization of the company's ERP system. The ideal candidate will ha...
Secretary
Dubai, UAE
Executive Support: Manage the Chairperson's calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, briefing materials, and presentations. Handle correspondence, emails, and calls on behalf
Secretary
Dubai, UAE
Executive Support: Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, briefing materials, and presentations. Handle correspondence, emails, and calls on behalf
Head of Sales- Real Estate
Dubai, UAE
As Head of Sales , you will build and lead a high-performing sales engine for Meraki Developers—driving unit sales, channel partner performance, pipeline quality, and predictable forecasting. You'll set the strategy, coa
Head of Sales- Real Estate
Dubai, UAE
As Head of Sales, you will build and lead a high-performing sales engine for Meraki Developers—driving unit sales, channel partner performance, pipeline quality, and predictable forecasting. You’ll set the strategy, coac
Technical Executive (Freshers-Civil engineer with MBA)
Dubai, UAE
Position Overview We are seeking a dynamic and intelligent Executive Technical Assistant to provide comprehensive technical and operational support to senior management. This role is ideal for a young, ambitious civil en
Executive Assistant to Chairperson
Dubai, UAE
The Chairperson of Meraki Group is looking for an Executive Assistant with an Engineering + MBA background. * + Manage the Chairman’s calendar, appointments, commitments, and priority planning across business and persona
Secretary
Dubai, UAE
ERP Administrator-Xpedeon Software Preferred
Dubai, UAE
Secretary
Dubai, UAE
Secretary
Dubai, UAE
Head of Sales- Real Estate
Dubai, UAE
Head of Sales- Real Estate
Dubai, UAE
Technical Executive (Freshers-Civil engineer with MBA)
Dubai, UAE
Executive Assistant to Chairperson
Dubai, UAE