Secretary / Document Controller

Job summary

Key responsibilities

• Maintain project documents, drawings, correspondence, and records; manage document registers and incoming and outgoing documents.
• Control revisions, distribution, and filing of drawings and technical documents.
• Coordinate submissions and approvals with project engineers, consultants, clients, and subcontractors.
• Prepare and track material submittals, shop drawings, method statements, inspection requests, and other project documents.
• Monitor submission and approval status, pending comments, and revised submissions.
• Ensure site teams have the latest approved drawings and documents.
• Maintain electronic and hard-copy filing systems and assist with reports, correspondence, and administrative work.
• Maintain confidentiality, accuracy, and compliance with document-control procedures.

Qualifications and requirements

• Bachelor's degree or diploma in a relevant field.
• 1–3 years of experience as a Document Controller in a UAE construction company.
• Knowledge of construction project documentation and document-control procedures.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Good written and verbal English communication skills.
• Strong organization, attention to detail, ability to manage multiple tasks, and ability to meet deadlines.

Preferred skills

• Familiarity with document management systems and project portals is advantageous.
• Experience coordinating with consultants, clients, and site teams is preferred.
• Knowledge of authority submissions and construction project documentation is preferred.
• Maintaining accurate records and preparing document status reports are preferred skills.

Compensation and employment

• Permanent position.
• Pay is up to AED 2,000 per month.

Work location

• Work is in person in Jumeirah.