Secretary / Document Controller
Key Responsibilities Maintain and control all project documentation, including drawings, specifications, permits, contracts, RFIs, submittals, and correspondence. Register, track, and update incoming and outgoing documents in the document control system.
Skills
About This Role
Key Responsibilities
- Maintain and control all project documentation, including drawings, specifications, permits, contracts, RFIs, submittals, and correspondence.
- Register, track, and update incoming and outgoing documents in the document control system.
- Ensure proper document numbering, revision control, and distribution procedures are followed.
- Coordinate with project managers, engineers, consultants, clients, and subcontractors regarding document submissions and approvals.
- Monitor document status and follow up on pending approvals and responses.
- Prepare and maintain document logs, transmittals, and project filing systems.
- Archive completed project documents and ensure records are properly stored for future reference.
- Ensure all project documentation complies with company standards and project requirements.
- Assist in the preparation of reports, project records, and handover documentation.
- Maintain confidentiality and security of sensitive project information.
- Support project teams with document retrieval and information management as required.
Qualifications
- Bachelor's Degree or Diploma in Business Administration, Engineering, Construction Management, or a related field.
- Minimum 2–5 years of experience as a Document Controller in the construction industry.
- Proficiency in MS Office applications, especially Excel and Word.
- Experience with document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms.
- Strong organizational and record-keeping skills.
- Excellent communication and coordination abilities.
- Ability to work under pressure and manage multiple tasks effectively.
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