Office Secretary / Admin Assistant

Overview

Key Responsibilities

• Managing general office administration, filing, and document control
• Handling phone calls, emails, and general office correspondence
• Preparing letters, reports, and official documents
• Scheduling meetings and managing executive calendar
• Managing petty cash and processing approved company payments (DEWA, office expenses, Salik, etc.)
• Arranging salary payments via WPS system
• Coordinating with external service providers for office cleaning (weekly service schedule)
• Tracking and monitoring all company renewals (trade license, vehicle registrations, insurance policies, etc.) and ensuring timely follow-up
• Renewing company domains, hosting, and related digital subscriptions
• Coordinating company driver schedules and daily logistics
• Supporting front desk reception duties by welcoming and assisting visitors in a professional manner
• Providing general administrative support to management as required

Requirements

• Advanced proficiency in Microsoft Excel and MS Office is mandatory
• Previous experience in administrative or secretary roles
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Good communication skills in English
• Professional attitude, responsibility, and trustworthiness
• Full time

Working hours