Secretary / Business Coordinator
Answer incoming calls, take messages and forward calls as required. Act as good representative of the company through phone.
Skills
About This Role
Overview
- Answer incoming calls, take messages and forward calls as required. Act as good representative of the company through phone.
- Assisting company guests in the office professionally
- Ticket, hotel bookings, visa for company employees and Directors
- Responsible for office management including office supplies, pantry, office orderliness and keeping records of Employee attendance.
- Responsible for company licenses, Insurances application and renewals (i.e Trade License, Chamber of Commerce, Marine Insurance, Health Insurance, etc.)
- Doing online research and preparing reports of the research as and when needed
- Processing documents from paper to images, Photoshops/Edit of pdf or word files
- Maintaining company customers and vendors KYC files
- Prepare and manage Purchase and Sales Contracts.
- Provide administrative support to Purchase Documentation on daily basis (i.e. Follow-up on Supplier's invoices, shipping documents, photos and weight tickets, tracking of containers online, etc.)
- Performs other responsibilities associated with this position
Skills
- Bachelor’s degree
- Minimum of 2 years experience in Trading Company
- Working knowledge of MS Office, Outlook and Teams application, Spreadsheets, Adobe Photoshop and Database software.
- Good written and oral communication skills in English.
- Highly organized, proactive, creative, with good coordination and conversation skills
- Ability to work under pressure, meet deadlines, flexible, confident and with positive mindset
- Honest, professional attitude and presentable personality
- Knowledge in shipping documentation (i.e. Bill of Lading, Invoicing, etc) is an advantage.
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