Secretary

Role Overview

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to the Managing Director's emails, calls, and correspondence.
• Prepare meeting agendas, presentations, reports, minutes, and follow-up action plans.
• Coordinate with department heads to track tasks and timely completion of action items.
• Draft emails, letters, reports, and official documents; handle confidential information discreetly.
• Maintain digital and physical filing systems and records of contracts, agreements, licenses, and company documents.
• Coordinate local and international travel, including visas, hotel bookings, flights, and itineraries.
• Prepare weekly and monthly management reports and dashboards; follow up on approvals, projects, and deadlines.
• Assist with management meetings, corporate events, exhibitions, and business visits.
• Coordinate with external stakeholders, suppliers, government authorities, and business partners.
• Support business planning, project coordination, special assignments, and day-to-day administration of the MD's office.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• At least 5 years of experience as an Executive Secretary, Executive Assistant, or Secretary to Senior Management.
• Excellent written and verbal English communication skills.
• Advanced Microsoft Office proficiency, especially Excel, PowerPoint, Word, and Outlook.
• Strong report preparation, presentation, and documentation skills.
• Excellent organizational, planning, and time management abilities.
• Able to work under pressure, manage multiple priorities, and work with minimal supervision.
• High integrity, professionalism, and confidentiality; strong interpersonal and stakeholder management skills.
• Experience coordinating with multiple departments and senior management.

Pay

• AED 3,500–4,000 per month.

Work Location

• Work is in person.