Sales Coordinator

About The Role

Broker Management & Administration

• Manage broker registration, onboarding, and renewal processes.
• Maintain and update broker records, ensuring all required documentation and approvals are in place.
• Serve as the primary point of contact for brokers regarding administrative requirements, registrations, and operational support.
• Issue and maintain brokerage agreements and related documentation.

Contract Review & Documentation

• Review brokerage agreements and supporting documents to ensure completeness and compliance with company policies.
• Coordinate with internal stakeholders to obtain necessary approvals and documentation.
• Maintain organized records of contracts, agreements, and transaction documents.
• Ensure accurate documentation and filing of all broker-related records.

Salesforce Administration

• Maintain and update broker, lead, and sales data within Salesforce.
• Ensure the accuracy and completeness of CRM records and transaction information.
• Generate reports and dashboards from Salesforce to support business decision-making.
• Monitor broker activities and sales performance through Salesforce reporting tools.

Commission Management

• Review and validate broker sales transactions and commission eligibility.
• Prepare commission calculations and coordinate payment requests.
• Follow up on commission payments and address broker inquiries regarding payment status.
• Maintain accurate records of commission payments and reconciliations.

Sales Operations & Launch Coordination

• Coordinate broker communications regarding project launches, campaigns, events, and sales initiatives.
• Distribute sales materials, price lists, inventory updates, and marketing collateral.
• Support the planning and execution of broker events, launch activities, and roadshows.

Reporting & Analysis

• Prepare regular reports on broker registrations, sales activities, commissions, launches, and overall broker performance.
• Track key performance indicators and provide insights to management.
• Support management with ad hoc reporting and administrative requirements.

Qualifications & Experience

• Bachelor's degree in Business Administration, Real Estate, Management, or a related field.
• 3–5 years of experience in real estate sales administration, broker relations, or contract administration.
• Experience in using Salesforce CRM is required.
• Strong understanding of broker agreements, contract administration, and commission processes.
• Advanced proficiency in Microsoft Excel and reporting tools.
• Excellent organizational, communication, and stakeholder management skills.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.