Sales and Business Coordinator

About This Role

Job Summary

The Sales & Business Coordinator is responsible for supporting sales and business development activities related to manpower supply and contracting services. This role involves coordinating client requirements, preparing commercial proposals, managing workforce-related documentation, and ensuring smooth communication between clients, operations, and recruitment teams to meet project demands efficiently.

Key Responsibilities Sales & Client Coordination

• Prepare and submit manpower supply quotations, service proposals, and contracts
• Coordinate with clients to understand manpower requirements (skilled, semi-skilled, unskilled categories)
• Follow up on inquiries, negotiations, and contract finalization
• Maintain strong relationships with existing clients to secure repeat business
• Track contract status, mobilization schedules, and renewals

Business Development Support

• Assist in identifying new business opportunities in construction, industrial, and facility management sectors
• Support in tender documentation, prequalification submissions, and vendor registrations
• Coordinate client meetings, site visits, and presentations
• Maintain a database of prospective clients and ongoing projects

Operations & Workforce Coordination

• Liaise with recruitment and operations teams for timely mobilization and demobilization of manpower
• Coordinate deployment schedules, site allocations, and workforce requirements
• Ensure all employee documentation (Iqama, medical, certifications) is valid before deployment
• Monitor attendance, timesheets, and workforce performance reports

Documentation & Compliance

• Prepare contracts, agreements, and service level documents as per client requirements
• Ensure compliance with Saudi labor laws and client policies
• Maintain proper records of employees, contracts, invoices, and client communications
• Assist in handling client audits and documentation checks

Billing & Reporting

• Coordinate with finance for invoice preparation based on approved timesheets
• Verify timesheets, overtime, and billing details before submission
• Track payments, pending invoices, and follow up with clients when required
• Generate regular reports on sales, manpower deployment, and revenue

Client Relationship Management

• Act as the main point of contact for client coordination and issue resolution
• Address workforce-related concerns raised by clients promptly
• Ensure high client satisfaction and service quality

Qualifications & Skills

• Bachelor’s degree in Business Administration, Marketing, or related field
• 2–5 years of experience in manpower supply, contracting, or similar industry
• Strong understanding of manpower operations and site requirements
• Knowledge of Saudi labor laws and workforce compliance (preferred)
• Proficiency in MS Office (especially Excel for timesheets & billing)
• Excellent communication, coordination, and negotiation skills

Key Competencies

• Strong coordination between sales, operations, and HR teams
• Ability to handle multiple projects and urgent manpower requirements
• Attention to detail in contracts, billing, and compliance
• Problem-solving and client handling skills
• Time management and deadline-oriented approach

Application Question(s):

• Do you have prior experience in Cold Calling?
• We Prefer Indians Mostly

Education:

• Bachelor's (Required)

Experience:

• Sales: 2 years (Required)

Language:

• English (Required)
• Hindi (Required)
• Arabic (Preferred)
• Malayalam (Preferred)

Work Location: In person