Regional Data Center Project Administrator

What you will do:

• Follows established standard work and processes utilizing several enterprise systems, coordinating the transition of projects from Sales to Operations.
• Administer projects throughout their entire life cycle to ensure contract compliance and successful delivery. Coordinate with regional leadership, contract management/legal and financial services.
• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handles material ordering/tracking, issuing purchase orders and subcontracts to qualified vendors.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure accurate and timely billing.
• Coordinates with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Responsible for general administrative functions to support the operations process, including accurately maintaining project documentation.
• Connect and communicates with customers and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff.
• Reviews billing backlog and coordinates/communicates with Project Managers, HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
• What you will bring:
• Comprehensive understanding of construction project administration and ability to read and comprehend construction schedules.
• High School Diploma or GED and up to five (5) years of related experience and/or training; or equivalent combination of education and experience.
• Must have strong administrative skills, with exceptional organizational skills and high attention to detail.
• Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.
• Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.
• Highly competent with Microsoft Office suite: Outlook, Excel, Word, and Teams, in addition to strong computer application and document management skills. Construction management software experience helpful.
• Annual Base Salary Range or Hourly Base Pay Range:
• Compensation Type:
• Incentive Eligible:
• Sales Commission Eligible:
• Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.
• Thrive at work and at home:
• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.
• Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations
• Safety Sensitive Role:
• The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.
• We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.