Receptionist/Secretary

Overview

• **Handle and direct incoming calls** professionally, ensuring callers reach the right person or department.
• **Receive and greet visitors, clients, and staff** warmly and professionally, creating a positive first impression.
• Manage incoming and outgoing documents, including processing and sending **Local Purchase Orders (LPOs)**.
• Maintain the **Document Management (DM) system**, ensuring all records are accurately filed, updated, and easily retrievable.
• Handle **petty cash entries** and submit bills for approval and reimbursement in a timely manner.
• Coordinate with project sites regarding bill entries and document submissions to maintain smooth operations.
• Manage official emails and correspondence, responding or forwarding messages promptly.
• Maintain accurate **labour attendance records** and assist with labour salary documentation.
• Coordinate with HR and accounts departments to ensure timely salary processing.
• Prepare and submit **Dubai Municipality (DM) inspection requests**, follow up on their status, and coordinate inspection schedules with site engineers and project managers.
• Track inspection progress and keep relevant stakeholders informed.
• Perform general administrative tasks such as filing, data entry, and document handling.
• Provide general office support including making coffee and keeping common areas clean, tidy, and organized.
• Assist with scheduling appointments, meetings, and other secretarial tasks as needed.
• Perform other duties as assigned to support overall office efficiency and productivity.

Job Type: Full-time