Receptionist/Secretary

Receptionist / Secretary – Logistics

Key ResponsibilitiesFront Desk & Administration

• Greet visitors, clients, and suppliers in a professional manner.
• Answer and direct phone calls, emails, and inquiries promptly.
• Maintain reception area and office organization.
• Manage incoming and outgoing correspondence and courier deliveries.
• Schedule meetings and appointments for management.

Logistics Coordination Support

• Coordinate with drivers, transport coordinators, and warehouse teams.
• Prepare delivery orders, gate passes, and shipment documents.
• Maintain records of shipments, delivery schedules, and transport bookings.
• Assist in tracking deliveries and updating shipment status.
• Communicate with customers regarding delivery updates when required.

Documentation & Reporting

• Maintain filing system for invoices, LPOs, delivery notes, and logistics records.
• Prepare basic reports, data entry, and document updates.
• Support accounts team by organizing billing and delivery documents.
• Maintain company databases and digital records.

Office & Operational Support

• Manage office supplies and stationery inventory.
• Coordinate travel arrangements and staff logistics when needed.
• Assist HR/admin with employee documentation and attendance records.
• Perform general administrative duties assigned by management.

Requirements

• Proven experience as Receptionist, Secretary, or Admin Assistant (Logistics experience is a plus).
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Knowledge of logistics documentation is an advantage.
• Professional appearance and customer service skills.

Preferred Skills

• Experience in transportation or freight forwarding companies.
• Familiarity with delivery scheduling or shipment tracking systems.
• Ability to work under pressure and meet deadlines.

Job Type: Full-time