Receptionist

Summary

Responsibilities Include

• Responsible for overall presentation of reception area ensuring areas are clean, tidy and in a professional manner
• Handle incoming phone calls and direct as required (via switchboard if required). Take messages and pass on where appropriate
• Welcome visitors and show them to appropriate room. Provide guest Wi-Fi password when required. Assist with any special requests they may have
• Tidy up conference room(s) and visitor rooms after use and ensure they look presentable
• Check whether faxes received and check paper levels in printer
• Deal with voicemail messages
• Make reservations for video/conference rooms and organise/set up video/ conference calls when required using Room Scheduler
• Reserve Visiting Attorney Offices (VAO) and set up necessities when required
• Request catering/beverages for meeting attendees and liaise with catering team where necessary
• Check and respond to emails
• Liaise and organise local couriers for outgoing documents and manage outgoing mail
• Distribute incoming documents, correspondence and parcels to respective staff. (Where required, record mail in logbook/Excel)
• Administrative tasks such as filing, scanning, photocopying and binding of documents as required
• Arrange transportation (taxi/flights) and accommodation as required
• Organise restaurants where appropriate
• Assist in any other administrative duties as assigned

Qualifications

• Excellent communication and organisational skills
• Ability to use own initiative and to think clearly and logically at all times
• To remain calm under pressure during busy periods
• Ability to undertake multiple tasks and prioritise accordingly
• Excellent customer service skills and professionalism
• Flexible and proactive approach to work
• Presentable appearance and clear speech
• Good interpersonal and team skills
• Willingness to work overtime when required

Experience

• Strong English language skills; reading, writing and speaking
• Experience working with Microsoft Office Professional (Word, Excel, PowerPoint, Outlook)
• Experience working with CISCO Phones
• Experience working with Room Scheduler or similar
• *Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.*
• *______*
• *For technical difficulties with our online application, please contact us at
• staffrecruiting@gibsondunn.com
• .
• Our recruiting support team will respond as soon as possible.*
• *______*
• *Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
• We strive to ensure an inclusive and accessible hiring experience.
• The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
• If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com.*
• ***Please note,**
• this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process.
• Inquiries about the status of an application or other non-accommodation matter will not receive a response.*