Receptionist

About BDO

About the Role

• BDO UAE is looking for a receptionist to join its administrative team based in Dubai.
• The role requires a professional individual to manage front‑office operations and provide consistent administrative support, ensuring smooth daily office functioning while maintaining a high standard of client service and professionalism.
• This role will entail being:
• Answer, screen and transfer all incoming telephone calls to the appropriate extension. Friendly and customer service-oriented telephone manners must be maintained at all times.
• Take notes/ messages and forward to the concerned person, in case the concerned person is not available to take the call. All messages must be forwarded immediately via phone or email.
• Maintain cleanliness of the reception desk and reception area at all times. Magazines and other reading materials at the reception area should be regularly updated and presented in an orderly manner.
• Offer refreshments to guests.
• Forward all Incoming fax (hard copy or electronic) to the respective staff / partner.
• Manage all incoming and outgoing local and international couriers and postages.
• Allocate all incoming couriers, faxes etc. to the concerned person.
• Ensure adequate stocks of courier bags, airway bills, envelopes and stamps.
• Submit monthly attendance report to the HR Department & inform the HR Department for Sick leaves taken by employees.
• Ensure proper and systematic filing system in the office.
• Maintain & Order office stationery, printing materials and pantry supplies.
• Offer General Administrative Assistance to team members as and when required.
• Maintain Petty Cash and ensure all payables have been duly approved as well as are supported with payment proof, arrange monthly consolidation with the accounts department.
• Manage the conference room schedules, ensure that schedules don’t intersect and that appointments are duly noted in the calendar; inspect conference room before every meeting to ensure general neatness and presentation.
• Carry out World Checks.
• Review Partner calendars and schedules on daily basis.
• Manage & respond to all maintenance issues and ensure vendors, suppliers etc. are contacted and contracted immediately to resolve any occurring malfunctions within office premises.

About You

• The ideal candidate will have:
• Bachelor’s degree in business administration, Management, Hospitality, or a related field.
• 2–3 years of experience in a receptionist, front office, or administrative role, preferably within a corporate or professional services environment.
• Excellent command of English (written and spoken); Arabic is an advantage.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and calendar management tools.
• Strong professional presence with a polished and client-facing demeanor.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Experience managing calls, visitors, meeting rooms, couriers, and general administrative tasks.
• Adaptable, detail-oriented, and able to maintain high service standards in a professional office setting.

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